PhD administration

PHD Administration

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  Administration of Phd Funds

  Please contact the HST Department Economy Team if you have any questions regarding disposable amounts, thesis publication expenses, etc.

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  Enrollment forms

  Please visit The Doctoral School in Medicine, Biomedical Science and Technology for information about enrollment form and other administrative matters. Enrollment forms must be filled in by the supervisor. Karina Stendahl Jensen, HST Research SupportTeam, will submit the form to the Doctoral School in cooperation with the supervisor.

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  Evita - Electronic Viewer of Internal Teaching Activities

  You can view the number of teaching hours you have delivered in HST Local (click the tab “EVITA” in the top left corner). Access to this module requires that you have either delivered teaching or that teaching is compulsory according to your employment contract. EVITA will be regularly updated by Vita Kammersgaard.

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  Program Phd Courses

  The program courses for The Doctoral School in Medicine are planned during the spring/early summer each year.

  The courses offered will be displayed on Moodle at the beginning of the fall. Please note that the registration opens four months in advance of a course.

  If you have any suggestions for program courses, please do not hesitate to contact Lone Schødt Andersen.

  See the list of both general and program courses here

  Read more about the doctoral school, its programs and management here

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  Short Info on Salary, "Taxameter", Disposable Amount and Budget

  The following guidelines apply to all PhD students who are fully financed either by the Faculty of Medicine, by Department of Health Science and Technology, by external funds, by special programmes at AAU, or in co-operation between these.

  If the PhD study is not fully funded, the conditions must be individually agreed between the PhD student, the supervisor, and the department.

  All amounts mentioned are excl. VAT. 

  SALARY

  The salary is regulated according to the agreement between the Danish Confederation of Professional Associations (AC) and the Ministry of Finance.

  OTHER COSTS (“TAXAMETER”)

  These costs are covered through the so-called "taxameter", which is part of the grant for a PhD position. The standard cost of “taxameter” is DKK 80,000 per year – a total of DKK 240,000 over three years.

  This covers costs for, e.g., supervision, general and programme courses, technical and administrative service, office and laboratory costs, and costs related to the PhD defence.

  From the “taxameter”, an amount of DKK 13.500  per year (a total of DKK 40,500) is allocated as disposable amount ("rådighedsbeløb") to the PhD student.

  In addition to this, DKK 2,500 per year (a total of DKK 7,500) are allocated to printing of the PhD thesis. If the cost of printing the PhD thesis is higher than DKK 7,500, the difference must be settled from the "rådighedsbeløb" or by the supervisor.

  Please contact Susanne Nielsen Lundis to obtain information about printing of the thesis.

  "RÅDIGHEDSBELØB"/ DISPOSABLE AMOUNT

  The full "rådighedsbeløb" for three years is DKK 55,500 and must cover all other costs related to the PhD project, e.g., participation in conferences, purchase of books, materials, IT equipment, and other equipment.

  When the thesis has been defended, the account is closed for any further transactions.

  All costs in excess of DKK 2,000 for a single purchase of services or commodities must be approved by the supervisor.

  All purchases must be registered in HST Local in order to be approved and deducted from your "rådighedsbeløb". The "rådighedsbeløb" is administered by the HST Department Economy Team. Anytime you need a balance of your account, you are welcome to ask for a status of your "rådighedsbeløb" account by contacting the HST Department Economy Team.  

  Aalborg University’s general rules for ordering services and commodities must be observed in all cases. 

  BUDGET

  It is strongly recommended that the PhD student and the supervisor make a budget for the "rådighedsbeløb" no later than at the time of costs are to be paid for the first time.

  Especially, there should be a clear agreement between the PhD student and the supervisor if some type of costs should be covered from other sources than the "rådighedsbeløb". For example, experience shows that the costs related to performing experiments, e.g., paying subjects and travelling to laboratories outside Aalborg, can be quite substantial.

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  Submission of PHD thesis

  All PhD students at HST must consult Susanne Lundis or Pia Lund approx. 6 months before planned submission of their PhD thesis. 

  Submission and publication of PhD theses must be done via VBN. Please follow VBN’s guidelines and login in here to submit your thesis

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  Teaching obligations

  According to HST’s PhD financing model, all PhD students who are co-financed by the department are obliged to teach. The number of hours that PhD students (those who are co-financed by HST) are obliged to deliver is 750 hours over a 3-year period, i.e., 125 hours per semester. In order to dispense with this, an agreement must be made between PhD student, supervisor and HST’s management.

  If PhD students are financed (100 %) by external funds, they are not obliged to teach. If such a PhD student chooses to do so, e.g., for career promoting reasons, please note that this will not generate economic compensation. 

  If you have any questions regarding the financing model or teaching in general, please contact Louise Pape-Haugaard.

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