Travelling
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Booking of trips - CWT
CWT
Flight tickets are booked with the travel agent CWT. To get access to their services, you need to fill out a form.
Please contact HST Department Economy Team to have an account set up.
The online booking must be used for domestic trips and simple trips abroad, both single and return trips
Offline booking can be made by phone +45 33 63 77 77 or by e-mail: staten.dk@contactcwt.com
For urgent after-hours support, use the same phone number. However, please take into consideration that calling outside of normal business hours will incur an additional cost of 220 DKK per call.
CWT can also assist with hotel reservations. You may also make your own hotel reservations elsewhere as long as the expenses do not exceed the rates for AAU business travels.
FInd the rates here (in Danish):
RATES for AAU BUSINESS TRAVELS
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Business cards
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Foreign travel advice
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Reimbursement of travel costs (ERP EXPENSE/eForms)
ERP Expense is AAU's travel and expense reimbursement system in which staff can have their travel expenses and other related expenses reimbursed.
eForms is the travel and expense reimbursement system for guests.
If you have any questions or need help to make your travel or expense report, please contact HST Department Economy Team
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Taxi
If you need a taxi voucher, please contact HST Department Economy Team
Please remember to take out a requsition from HST Local before asking for the voucher.
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Travel approval and budget form
Travel approval and budget form
Written pre-authorization requirement:
All business trips over seven days or with individual expenses exceeding DKK 10,000 (e.g., flights, hotels) now require prior written approval. AAU has introduced a standard template for preauthorization of travel expenses which must be submitted.
Who should authorize your preapproval at HST?
1. If your travel is funded by internal funding (department accounts):
For trips with individual expenses exceeding 10,000 DKK or lasting more than 7 days, obtaining pre-approval from Kim Dremstrup is mandatory. Budget approval necessitates attaching the HST local requisition for Kim's approval.
2. If your travel is funded by external project funding:
Trips between 10,000 DKK and 25,000 DKK can be approved by your immediate supervisor.
Trips exceeding 25,000 DKK require explicit approval from Kim Dremstrup. Budget approval necessitates attaching the HST local requisition for Kim's approval.Need help?
For guidance and assistance regarding the new rules and the use of the budget template, please contact the Finance Department's travel office at oea-rejsekontoret@adm.aau.dk.
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Travel insurance
If you are employed at AAU, you can have a travel insurance card.
Please contact HST Department Economy Team to have a card.
Find more information about travel insurance here: